Liaise & Learn

When you bring people together to share ideas, you want to make the most of it.

With years of experience in conference planning, we’ll look after everything behind the scenes to set the stage for your big day. From sourcing venues and speakers to designing the stage and providing the production, we’ll ensure that your conference runs like a dream.

Live Conferences

With any big event, it’s the little details that count. We’ll take care of those so that nothing clouds the picture.

Whether you’ve got a thousand delegates or as few as twenty, we’ll make sure your live conference runs like clockwork.

Conference Production

We offer the full range of cutting-edge support for your event, so that nothing stands between your delegates and your agenda.

We’ll handle the finance and suggest & source all the required support services. And we’ve got the AV down to a T.

Exhibitions

Your products deserve a state-of-the-art showcase. We’ll provide everything from display cases to signage and set-up.

So when you and your organisation have something to show off, you can be sure it’s displayed to best effect.

Virtual Conferences

Don’t let distance be a barrier to sharing your ideas. If your delegates can’t make it to you, we’ll bring your conference to them.

With a number of different streaming platforms and interactive tools available we can ensure your delegates get the most out of their conference without the travel.

Hybrid Conferences

If you have a split audience and need assistance bringing them together to deliver your business message we can help ensure that physical and virtual delegates can attend without setbacks and interact seamlessly.

With a range of different streaming platforms and production options available we can provide you with our recommended solution to connect your audience albeit remotely.

Client Kudos

Your team on the night for installation were on time, super efficient and gave clear guidance on usage of the games and when I called to say we’d finished early – returned quickly and dismantled with the same efficiency.

Natwest

Absolutely brilliant from start to finish. This is the second time using Maximillion and on both occasions they have made the event! So much fun and so engaging. The feedback from all who attended was this was a brilliant session. Huge thanks to all involved.

Abertay Housing Association

Sarah and her team have proved invaluable to the organisation of our flagship event held in London. We partner with leading physicians from across the world to bring the latest thinking in cardiology to the participants, who come from many countries. This requires a team that operates to a high standard and can offer an experience that all involved remember. A foundation of this is the attention to detail, and a drive to get it right – mostly hidden from all when working well, but very obvious if not done. I have no hesitation to recommend Sarah and her team if you have an event you wish to deliver a the highest standards. The Optima team sends all our thanks to them.

Optima

Everyone had a really good time and loved all the different levels and variety that Level-Up brought. Maximillion always provide an excellent event and guide you through the organising process with clarity, confidence and advice.

Davidson Chalmers Stewart

The general comment today in the office is how amazing the event was and how much fun people had.

University of Edinburgh

The Lego Serious play event was a great hit with all of our Scotframe participants. Such a great way to get everyone involved and really work as a team.

Scotframe

Like many other professional service providers, we are often metaphorically ‘spinning plates’ and ‘juggling’ competing priorities, so it was great for our team to try these challenges in real life. We discovered hidden talents and it reinforced that working as a team and providing a supportive learning environment are key to delivering an excellent result. Thank you to Maximillion for your support and encouragement during this fun event, as well as for your professionalism in pulling together a slick activity for 220 people.

University of Edinburgh

Lee Hamill, Director of Finance

I just wanted to say thank you so much to you and your team for organising a truly memorable Christmas party for the JAA clan. We had a fabulous time and the activities and events you suggested really hit the spot in terms of being accessible, entertaining and fun. I would highly recommend you all for any corporate event in Scotland!

JAA

I could not be happier with how the event was organised in the months preceding the event and how it was managed on the days. Sarah and her team were both efficient and delightful to work with. I also had positive feedback from my co-host colleagues and a large number of delegates. I am in fact already in dealings with Maximillion again, in preparation of a new international meeting. I highly recommend Maximillion and Sarah Esslemont for leading and organising meeting.

NHS Medical Conference

Mr Nicola de Liguori Carino, MD

Just a note to say thanks for all your help with the Yamaha event last week. It went very well, and the client was very happy. I know she was a bit worried just because of experiences at other venues around the world where things have not gone according to plan. So for us to arrive and see it all set and ready to roll, put her mind at rest.

Spectra

Conference Planning FAQs

What is the first step in planning for a conference?

The first step in planning for a conference is setting a clear goal for the event. This involves defining what you want to achieve through the conference, whether it’s increasing sales, training your team, building your brand, or any other specific objective.
By establishing this goal early on, all subsequent planning and execution efforts can be aligned towards achieving the desired outcome.

Start your conference plan today.

How do you plan an effective conference?

To plan an effective conference, start by establishing clear goals and defining a theme early on in the process. Assemble a team to help manage different aspects of the conference, such as AV equipment, vendor liaison, budgeting, and content creation. Plan early, create a detailed checklist, engage attendees through interactive sessions, and leverage technology to streamline communication and registration.

Consider sustainability practices in your planning, and make sure to create a budget and business plan to guide your spending and ensure a successful event. Proper preparation, organisation, and strategic decision-making are key to planning a successful conference.

Ready to get started? Take your conference plan to the next level with our experienced event planners today.

How to structure a conference?

To structure a conference, start by setting clear goals for what you want to achieve. Identify your target audience and tailor your conference content and agenda to meet their needs.

Plan out the delegate journey from registration to post-conference follow-up. Select a suitable venue with the necessary technology and services. Book speakers who will engage and educate your attendees.

Promote your conference effectively to attract attendees. Prepare the venue and ensure everything is in place on the day of the event. Finally, gather feedback and follow up on conference themes and promises to ensure a successful outcome. Stick to this structured plan to ensure a successful conference.

Need help making the perfect conference plan? Get in touch today!

Inspo lab

We’re only happy when you’re delighted with your event.

We’re always ready to shred the script, mix things up and bounce right out of the box. Tell us a little bit more about your requirements, and our event creators will come up with a host of options and ideas to inspire you.

Ready to create your event or just want to find out more? Either way, we’re waiting to hear from you.

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