Hybrid Conferences

hybrid events reimagined

By allowing delegates to join in person or online, hybrid conferences offer the best of both worlds. The hybrid format expands your range and widens your reach, allowing you to bring people together without putting undue pressure on their schedule, their budget or the environment.

Technology is key to this, of course, and that’s where our expertise in platforms, livestreaming and audiovisual systems comes into its own. We’ll work with you to ensure that the virtual and physical experiences blend together seamlessly, so that all participants feel that they’re right there in the room – whether that’s in the main plenary discussions or the smaller breakout sessions.

creativity & expertise

We can also diversify your delegates’ day by drawing on our expertise in team-building and entertainment, giving your guests the opportunity to network and enjoy each other’s company whether they’re face to face or continents apart.

And we’ll synchronise the delivery of snack packs, swag bags and post-session refreshments so that everyone can unwind in the same way at the same time.

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other conference services

If you’re looking for more options for your conference, check out our other conference services today!

At Maximillion, we’re here to help you make your conference a success, regardless the format.

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OurWork

Want to see how we make hybrid conference a success? Check out the recent hybrid conferences we’ve produced for our other clients just like you who were looking to get their delegates together!

Abbot Risk Consulting

Summer Conference

July 2019

Services

Event Planning, Conferences, Team Building, Entertainment

Energy Company

Climate Change Awareness Gameshow

October 2019

Services

Team Building, Entertainment

NHS Medical Conference

Educational Conference

December 2019

Services

Event Planning, Conferences

Star Refrigeration

Virtual 50th Anniversary Event

July 2019

Services

Conferences, Team Building

The Phoenix Group

Lego-Themed ‘Unconference’

May 2023

Services

Event Planning, Conferences, Team Building, Entertainment

University of Edinburgh

Team Away Day

June 2019

Services

Team Building

Browse our work

Client Kudos

As always, seamless operations of the event. Very flexible working with you guys. Guests were delighted. Everything went super well. Well done Mike and Rhys!

Horizons – TPG Scotland

The Lego Serious play event was a great hit with all of our Scotframe participants. Such a great way to get everyone involved and really work as a team.

Scotframe

Maximillion ran the Urban Adventure for our teams with the activity run in Edinburgh city centre and the feedback has been nothing but positive. The activity brought teams together from different offices and different business areas and was a great way for everyone to get to know each other in a fun and informal activity.

Nucleus Financial

Ross and the team at Maximillion were an absolute pleasure to work with and played a HUGE part in the success of the Phoenix Leadership UnConference 2023! From the very beginning Maximillion embraced the relaxed feel of this year’s conference and helped bring our vision to life! From a bespoke centre stage to Lego figurines, beanbag seating to branded sticky notes – everything was planned and executed to the highest of standards and myself and the wider team could not be happier! Maximillion have delivered many events for Phoenix Group, they are an extended part of the team and we honestly couldn’t deliver the events like we do without them!

Phoenix Group

I could not be happier with how the event was organised in the months preceding the event and how it was managed on the days. Sarah and her team were both efficient and delightful to work with. I also had positive feedback from my co-host colleagues and a large number of delegates. I am in fact already in dealings with Maximillion again, in preparation of a new international meeting. I highly recommend Maximillion and Sarah Esslemont for leading and organising meeting.

NHS Medical Conference

Mr Nicola de Liguori Carino, MD

Your team on the night for installation were on time, super efficient and gave clear guidance on usage of the games and when I called to say we’d finished early – returned quickly and dismantled with the same efficiency.

Natwest

We held events running over two days. The Maximillion Gameshow which was fun and engaged all who attended the first evening event. During our away day we had Team Tops Trumps in the morning, again this was inclusive for all who were in attendance. Lastly during the afternoon of our away day we took part in Level-up which I have to say was great fun for all involved.

Resolis

Just to say the event went brilliantly on Saturday. Had some really good feedback from people and everyone had a great time ???? Thanks so much for all your help!

Quorum

With restrictions in place that curtailed our previous plans for the company’s 50th anniversary we were delighted to find a great alternative and a team well-equipped to deliver an event for such a significant milestone. The Maximillion team worked closely with us, making suggestions and sharing ideas to help make our virtual away day celebrations a real occasion. The feedback from the events was really positive and it was great to have a chance to get together in such a fun environment when all the teams have been working so hard over the past months.

Risk Refrigeration

Nadia Rae, Group HR Director

Everything from start to finish was amazing and Jenny kept in constant contact – couldn’t fault Jenny or the company whatsoever. Organisation/Communication was 100% perfect.

White & Mackay

Hybrid Conference FAOs

What is a hybrid conference?

A hybrid conference is a type of event that combines in-person and virtual components. Participants can choose to attend either in person at a physical location or remotely via a virtual platform.

How does a hybrid conference work?

A hybrid conference typically involves:

In-person sessions: Attendees gather at a physical venue for workshops, keynote speeches, or networking events.
Virtual components: Remote participants can join the conference through a virtual platform, allowing them to watch live streams, participate in online discussions, and network with other attendees.
Interactive elements: Hybrid conferences often incorporate interactive features like live Q&A sessions, polls, and breakout rooms to engage both in-person and virtual attendees.

To make a hybrid conference successful, you’ll need to incorporate AV elements. Check out our Conference Production page for more informaton on conference AV, or talk to our team today to discuss options!

How do you host a hybrid conference?

Hosting a hybrid conference requires careful planning and execution. Here are some key steps:

Choose a suitable venue: Select a physical location that can accommodate both in-person attendees and the necessary technology for virtual participation.
Select a virtual platform: Choose a reliable platform that offers features like live streaming, video conferencing, and chat functionality.
Develop a hybrid agenda: Create a schedule that balances in-person and virtual events, ensuring a seamless experience for all participants.
Promote the conference: Reach out to potential attendees through various channels, including social media, email marketing, and industry publications.
Provide technical support: Ensure that there is adequate technical support available for both in-person and virtual
participants.Evaluate the conference: Gather feedback from attendees to improve future hybrid events.

That’s quite a bit to manage, isn’t it? If you need help pulling your hybrid conference together, get in touch with our team of event creators today!

hybrid events reimagined

creativity & expertise

other conference services