Liaise & Learn

When you bring people together to share ideas, you want to make the most of it.

With years of experience in conference planning, we’ll look after everything behind the scenes to set the stage for your big day. From sourcing venues and speakers to designing the stage and providing the production, we’ll ensure that your conference runs like a dream.

Live Conferences

With any big event, it’s the little details that count. We’ll take care of those so that nothing clouds the picture.

Whether you’ve got a thousand delegates or as few as twenty, we’ll make sure your live conference runs like clockwork.

Conference Production

We offer the full range of cutting-edge support for your event, so that nothing stands between your delegates and your agenda.

We’ll handle the finance and suggest & source all the required support services. And we’ve got the AV down to a T.

Exhibitions

Your products deserve a state-of-the-art showcase. We’ll provide everything from display cases to signage and set-up.

So when you and your organisation have something to show off, you can be sure it’s displayed to best effect.

Virtual Conferences

Don’t let distance be a barrier to sharing your ideas. If your delegates can’t make it to you, we’ll bring your conference to them.

With a number of different streaming platforms and interactive tools available we can ensure your delegates get the most out of their conference without the travel.

Hybrid Conferences

If you have a split audience and need assistance bringing them together to deliver your business message we can help ensure that physical and virtual delegates can attend without setbacks and interact seamlessly.

With a range of different streaming platforms and production options available we can provide you with our recommended solution to connect your audience albeit remotely.

Build your event

Ready to create your event or just want to find out more? Talk to our team of event creators today!

Client Kudos

We thoroughly enjoyed our trip to the Lake District. Jenny & Rhys are extremely easy to work with and made both our Wednesday evening boat cruise and Thursday team building events, evening meal and band fun and enjoyable for all who attended. We would definitely use them again.Thank you Maximillion.

Resolis

Jenny takes the time to understand our vision and goals for each event and consistently exceeded our expectations through close partnership and honest, transparent communications. Building a partnership that has become an extension of our core in-house team has resulted in innovative ideas, handling challenges with ease, and seamless event delivery from the whole team.

ORE Catapult.

Vicki Sharpe, Head of Marketing

The Lego Serious play event was a great hit with all of our Scotframe participants. Such a great way to get everyone involved and really work as a team.

Scotframe

Everyone had a really good time and loved all the different levels and variety that Level-Up brought. Maximillion always provide an excellent event and guide you through the organising process with clarity, confidence and advice.

Davidson Chalmers Stewart

I just wanted to say thank you so much to you and your team for organising a truly memorable Christmas party for the JAA clan. We had a fabulous time and the activities and events you suggested really hit the spot in terms of being accessible, entertaining and fun. I would highly recommend you all for any corporate event in Scotland!

JAA

Our guests were delighted with the day of Highland Games, the team of maximilion was fantastic. I will recommend them 100%.

Horizons – TPG Scotland

The general comment today in the office is how amazing the event was and how much fun people had.

University of Edinburgh

Just a note to say thanks for all your help with the Yamaha event last week. It went very well, and the client was very happy. I know she was a bit worried just because of experiences at other venues around the world where things have not gone according to plan. So for us to arrive and see it all set and ready to roll, put her mind at rest.

Spectra

Working with Maximillion has been an absolute pleasure and a transformative experience for our organisation. Over the course of our 5-year collaboration they have expertly delivered a range of online and in-person events for us, including large-scale conferences and stand builds, internal staff gatherings, and engaging team away days. Their attention to detail, creativity, and seamless execution were evident in every event they organised for us. Whether managing the logistics of a high-profile conference or crafting memorable team-building experiences during away days, their professionalism and dedication shone through.

ORE Catapult

Vicki Sharpe, Head of Marketing

Absolutely brilliant from start to finish. This is the second time using Maximillion and on both occasions they have made the event! So much fun and so engaging. The feedback from all who attended was this was a brilliant session. Huge thanks to all involved.

Abertay Housing Association

Talk to us

Ready to create your event or just want to find out more? Talk to our team of event creators today!

Conference Planning FAQs

What is the first step in planning for a conference?

The first step in planning for a conference is setting a clear goal for the event. This involves defining what you want to achieve through the conference, whether it’s increasing sales, training your team, building your brand, or any other specific objective.
By establishing this goal early on, all subsequent planning and execution efforts can be aligned towards achieving the desired outcome.

Start your conference plan today.

How do you plan an effective conference?

To plan an effective conference, start by establishing clear goals and defining a theme early on in the process. Assemble a team to help manage different aspects of the conference, such as AV equipment, vendor liaison, budgeting, and content creation. Plan early, create a detailed checklist, engage attendees through interactive sessions, and leverage technology to streamline communication and registration.

Consider sustainability practices in your planning, and make sure to create a budget and business plan to guide your spending and ensure a successful event. Proper preparation, organisation, and strategic decision-making are key to planning a successful conference.

Ready to get started? Take your conference plan to the next level with our experienced event planners today.

How to structure a conference?

To structure a conference, start by setting clear goals for what you want to achieve. Identify your target audience and tailor your conference content and agenda to meet their needs.

Plan out the delegate journey from registration to post-conference follow-up. Select a suitable venue with the necessary technology and services. Book speakers who will engage and educate your attendees.

Promote your conference effectively to attract attendees. Prepare the venue and ensure everything is in place on the day of the event. Finally, gather feedback and follow up on conference themes and promises to ensure a successful outcome. Stick to this structured plan to ensure a successful conference.

Need help making the perfect conference plan? Get in touch today!

Inspo lab

We’re only happy when you’re delighted with your event.

We’re always ready to shred the script, mix things up and bounce right out of the box. Tell us a little bit more about your requirements, and our event creators will come up with a host of options and ideas to inspire you.

Ready to create your event or just want to find out more? Either way, we’re waiting to hear from you.

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