Hybrid Conferences

hybrid events reimagined

By allowing delegates to join in person or online, hybrid conferences offer the best of both worlds. The hybrid format expands your range and widens your reach, allowing you to bring people together without putting undue pressure on their schedule, their budget or the environment.

Technology is key to this, of course, and that’s where our expertise in platforms, livestreaming and audiovisual systems comes into its own. We’ll work with you to ensure that the virtual and physical experiences blend together seamlessly, so that all participants feel that they’re right there in the room – whether that’s in the main plenary discussions or the smaller breakout sessions.

creativity & expertise

We can also diversify your delegates’ day by drawing on our expertise in team-building and entertainment, giving your guests the opportunity to network and enjoy each other’s company whether they’re face to face or continents apart.

And we’ll synchronise the delivery of snack packs, swag bags and post-session refreshments so that everyone can unwind in the same way at the same time.

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other conference services

If you’re looking for more options for your conference, check out our other conference services today!

At Maximillion, we’re here to help you make your conference a success, regardless the format.

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OurWork

Want to see how we make hybrid conference a success? Check out the recent hybrid conferences we’ve produced for our other clients just like you who were looking to get their delegates together!

Abbot Risk Consulting

Summer Conference

July 2019

Services

Event Planning, Conferences, Team Building, Entertainment

Energy Company

Climate Change Awareness Gameshow

October 2019

Services

Team Building, Entertainment

NHS Medical Conference

Educational Conference

December 2019

Services

Event Planning, Conferences

Star Refrigeration

Virtual 50th Anniversary Event

July 2019

Services

Conferences, Team Building

The Phoenix Group

Lego-Themed ‘Unconference’

May 2023

Services

Event Planning, Conferences, Team Building, Entertainment

University of Edinburgh

Team Away Day

June 2019

Services

Team Building

Browse our work

Client Kudos

The InterGen Summer Event 2024 was an unforgettable day! This could not have happened if it was not for the brilliant team at Maximillion. Their attention to detail, organisation skills and fantastic hosting/MC’ing on the day of the event was brilliant. Massive thank you for making our team building event the highlight of 2024.

Intergen

Thank you to Mike, Ross and Sandy from Maximillion for the team building in the afternoon, murder mystery that evening, Belbin Team Roles next morning, a fantastic team building session in the afternoon and, finally, a great barbecue that evening provided by Norton House. Although some of us were a bit slow of the mark the second day, the same positive attitude and enthusiasm from day one prevailed and I think we all got something out of it. It was clear to me that everyone was communicating and working together better by the end of the afternoon.

Abbot Risk Consulting

John Abbot, MD

I just wanted to say thank you so much to you and your team for organising a truly memorable Christmas party for the JAA clan. We had a fabulous time and the activities and events you suggested really hit the spot in terms of being accessible, entertaining and fun. I would highly recommend you all for any corporate event in Scotland!

JAA

Ross and the team at Maximillion were an absolute pleasure to work with and played a HUGE part in the success of the Phoenix Leadership UnConference 2023! From the very beginning Maximillion embraced the relaxed feel of this year’s conference and helped bring our vision to life! From a bespoke centre stage to Lego figurines, beanbag seating to branded sticky notes – everything was planned and executed to the highest of standards and myself and the wider team could not be happier! Maximillion have delivered many events for Phoenix Group, they are an extended part of the team and we honestly couldn’t deliver the events like we do without them!

Phoenix Group

Maximillion was great! They were responsive and accommodating and we would definitely use them again.

Maritz.com

Just to say the event went brilliantly on Saturday. Had some really good feedback from people and everyone had a great time ???? Thanks so much for all your help!

Quorum

I received emails from the participants saying how much they enjoyed the event. Our HR manager stated he would use Maximillion again. Many thanks for all your effort.

TAQA Britani Ltd

Mike and his team did a fantastic job on the run up to and on event day. With the quick turnaround of plans, there was clear communication before, during and after the event. Thank you to Mike and the Maximillion team!

People’s Postcode Lottery

The Lego Serious play event was a great hit with all of our Scotframe participants. Such a great way to get everyone involved and really work as a team.

Scotframe

Overall Maximillion were fantastic to work with, they were really flexible and happy to work within our event timings and budget. I had several planning calls with them in advance so felt safe in their hands.

R3

Hybrid Conference FAOs

What is a hybrid conference?

A hybrid conference is a type of event that combines in-person and virtual components. Participants can choose to attend either in person at a physical location or remotely via a virtual platform.

How does a hybrid conference work?

A hybrid conference typically involves:

In-person sessions: Attendees gather at a physical venue for workshops, keynote speeches, or networking events.
Virtual components: Remote participants can join the conference through a virtual platform, allowing them to watch live streams, participate in online discussions, and network with other attendees.
Interactive elements: Hybrid conferences often incorporate interactive features like live Q&A sessions, polls, and breakout rooms to engage both in-person and virtual attendees.

To make a hybrid conference successful, you’ll need to incorporate AV elements. Check out our Conference Production page for more informaton on conference AV, or talk to our team today to discuss options!

How do you host a hybrid conference?

Hosting a hybrid conference requires careful planning and execution. Here are some key steps:

Choose a suitable venue: Select a physical location that can accommodate both in-person attendees and the necessary technology for virtual participation.
Select a virtual platform: Choose a reliable platform that offers features like live streaming, video conferencing, and chat functionality.
Develop a hybrid agenda: Create a schedule that balances in-person and virtual events, ensuring a seamless experience for all participants.
Promote the conference: Reach out to potential attendees through various channels, including social media, email marketing, and industry publications.
Provide technical support: Ensure that there is adequate technical support available for both in-person and virtual
participants.Evaluate the conference: Gather feedback from attendees to improve future hybrid events.

That’s quite a bit to manage, isn’t it? If you need help pulling your hybrid conference together, get in touch with our team of event creators today!

hybrid events reimagined

creativity & expertise

other conference services