hybrid events reimagined

By allowing delegates to join in person or online, hybrid conferences offer the best of both worlds. The hybrid format expands your range and widens your reach, allowing you to bring people together without putting undue pressure on their schedule, their budget or the environment.

Technology is key to this, of course, and that’s where our expertise in platforms, livestreaming and audiovisual systems comes into its own. We’ll work with you to ensure that the virtual and physical experiences blend together seamlessly, so that all participants feel that they’re right there in the room – whether that’s in the main plenary discussions or the smaller breakout sessions.

Talk to us

Ready to create your event or just want to find out more? Talk to our team of event creators today!

creativity & expertise

We can also diversify your delegates’ day by drawing on our expertise in team-building and entertainment, giving your guests the opportunity to network and enjoy each other’s company whether they’re face to face or continents apart.

And we’ll synchronise the delivery of snack packs, swag bags and post-session refreshments so that everyone can unwind in the same way at the same time.

other conference services

If you’re looking for more options for your conference, check out our other conference services today!

At Maximillion, we’re here to help you make your conference a success, regardless the format.

Client Kudos

Like many other professional service providers, we are often metaphorically ‘spinning plates’ and ‘juggling’ competing priorities, so it was great for our team to try these challenges in real life. We discovered hidden talents and it reinforced that working as a team and providing a supportive learning environment are key to delivering an excellent result. Thank you to Maximillion for your support and encouragement during this fun event, as well as for your professionalism in pulling together a slick activity for 220 people.

University of Edinburgh

Lee Hamill, Director of Finance

Everything from start to finish was amazing and Jenny kept in constant contact – couldn’t fault Jenny or the company whatsoever. Organisation/Communication was 100% perfect.

White & Mackay

Our guests were delighted with the day of Highland Games, the team of maximilion was fantastic. I will recommend them 100%.

Horizons – TPG Scotland

Mike and his team did a fantastic job on the run up to and on event day. With the quick turnaround of plans, there was clear communication before, during and after the event. Thank you to Mike and the Maximillion team!

People’s Postcode Lottery

Very well organised in the lead up and on the day of the event. Clear communication throughout! The team delivered a fantastic Highland Games event on the day that everyone enjoyed. Thanks to Mike, Rhys and the team!

TotalEnergies

Absolutely brilliant from start to finish. This is the second time using Maximillion and on both occasions they have made the event! So much fun and so engaging. The feedback from all who attended was this was a brilliant session. Huge thanks to all involved.

Abertay Housing Association

We held events running over two days. The Maximillion Gameshow which was fun and engaged all who attended the first evening event. During our away day we had Team Tops Trumps in the morning, again this was inclusive for all who were in attendance. Lastly during the afternoon of our away day we took part in Level-up which I have to say was great fun for all involved.

Resolis

Just a note to say thanks for all your help with the Yamaha event last week. It went very well, and the client was very happy. I know she was a bit worried just because of experiences at other venues around the world where things have not gone according to plan. So for us to arrive and see it all set and ready to roll, put her mind at rest.

Spectra

Ross and the team at Maximillion were an absolute pleasure to work with and played a HUGE part in the success of the Phoenix Leadership UnConference 2023! From the very beginning Maximillion embraced the relaxed feel of this year’s conference and helped bring our vision to life! From a bespoke centre stage to Lego figurines, beanbag seating to branded sticky notes – everything was planned and executed to the highest of standards and myself and the wider team could not be happier! Maximillion have delivered many events for Phoenix Group, they are an extended part of the team and we honestly couldn’t deliver the events like we do without them!

Phoenix Group

I received emails from the participants saying how much they enjoyed the event. Our HR manager stated he would use Maximillion again. Many thanks for all your effort.

TAQA Britani Ltd

Excited yet?

Ready to create your event or just want to find out more? Talk to our team of event creators today!

Hybrid Conference FAOs

What is a hybrid conference?

A hybrid conference is a type of event that combines in-person and virtual components. Participants can choose to attend either in person at a physical location or remotely via a virtual platform.

How does a hybrid conference work?

A hybrid conference typically involves:

  • In-person sessions: Attendees gather at a physical venue for workshops, keynote speeches, or networking events.
  • Virtual components: Remote participants can join the conference through a virtual platform, allowing them to watch live streams, participate in online discussions, and network with other attendees.
  • Interactive elements: Hybrid conferences often incorporate interactive features like live Q&A sessions, polls, and breakout rooms to engage both in-person and virtual attendees.

To make a hybrid conference successful, you’ll need to incorporate AV elements. Check out our Conference Production page for more informaton on conference AV, or talk to our team today to discuss options!

How do you host a hybrid conference?

Hosting a hybrid conference requires careful planning and execution. Here are some key steps:

  • Choose a suitable venue: Select a physical location that can accommodate both in-person attendees and the necessary technology for virtual participation.
  • Select a virtual platform: Choose a reliable platform that offers features like live streaming, video conferencing, and chat functionality.
  • Develop a hybrid agenda: Create a schedule that balances in-person and virtual events, ensuring a seamless experience for all participants.
  • Promote the conference: Reach out to potential attendees through various channels, including social media, email marketing, and industry publications.
  • Provide technical support: Ensure that there is adequate technical support available for both in-person and virtual
  • participants.Evaluate the conference: Gather feedback from attendees to improve future hybrid events.

That’s quite a bit to manage, isn’t it? If you need help pulling your hybrid conference together, get in touch with our team of event creators today!

Inspo lab

We’re only happy when you’re delighted with your event.

We’re always ready to shred the script, mix things up and bounce right out of the box. Tell us a little bit more about your requirements, and our event creators will come up with a host of options and ideas to inspire you.

Ready to create your event or just want to find out more? Either way, we’re waiting to hear from you.

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