hybrid events reimagined

By allowing delegates to join in person or online, hybrid conferences offer the best of both worlds. The hybrid format expands your range and widens your reach, allowing you to bring people together without putting undue pressure on their schedule, their budget or the environment.

Technology is key to this, of course, and that’s where our expertise in platforms, livestreaming and audiovisual systems comes into its own. We’ll work with you to ensure that the virtual and physical experiences blend together seamlessly, so that all participants feel that they’re right there in the room – whether that’s in the main plenary discussions or the smaller breakout sessions.

Talk to us

Ready to create your event or just want to find out more? Talk to our team of event creators today!

creativity & expertise

We can also diversify your delegates’ day by drawing on our expertise in team-building and entertainment, giving your guests the opportunity to network and enjoy each other’s company whether they’re face to face or continents apart.

And we’ll synchronise the delivery of snack packs, swag bags and post-session refreshments so that everyone can unwind in the same way at the same time.

other conference services

If you’re looking for more options for your conference, check out our other conference services today!

At Maximillion, we’re here to help you make your conference a success, regardless the format.

Client Kudos

Mike and his team did a fantastic job on the run up to and on event day. With the quick turnaround of plans, there was clear communication before, during and after the event. Thank you to Mike and the Maximillion team!

People’s Postcode Lottery

Maximillion ran the Urban Adventure for our teams with the activity run in Edinburgh city centre and the feedback has been nothing but positive. The activity brought teams together from different offices and different business areas and was a great way for everyone to get to know each other in a fun and informal activity.

Nucleus Financial

Working with Maximillion has been an absolute pleasure and a transformative experience for our organisation. Over the course of our 5-year collaboration they have expertly delivered a range of online and in-person events for us, including large-scale conferences and stand builds, internal staff gatherings, and engaging team away days. Their attention to detail, creativity, and seamless execution were evident in every event they organised for us. Whether managing the logistics of a high-profile conference or crafting memorable team-building experiences during away days, their professionalism and dedication shone through.

ORE Catapult

Vicki Sharpe, Head of Marketing

Ross and the team at Maximillion were an absolute pleasure to work with and played a HUGE part in the success of the Phoenix Leadership UnConference 2023! From the very beginning Maximillion embraced the relaxed feel of this year’s conference and helped bring our vision to life! From a bespoke centre stage to Lego figurines, beanbag seating to branded sticky notes – everything was planned and executed to the highest of standards and myself and the wider team could not be happier! Maximillion have delivered many events for Phoenix Group, they are an extended part of the team and we honestly couldn’t deliver the events like we do without them!

Phoenix Group

I just wanted to say thank you so much to you and your team for organising a truly memorable Christmas party for the JAA clan. We had a fabulous time and the activities and events you suggested really hit the spot in terms of being accessible, entertaining and fun. I would highly recommend you all for any corporate event in Scotland!

JAA

The InterGen Summer Event 2024 was an unforgettable day! This could not have happened if it was not for the brilliant team at Maximillion. Their attention to detail, organisation skills and fantastic hosting/MC’ing on the day of the event was brilliant. Massive thank you for making our team building event the highlight of 2024.

Intergen

Your team on the night for installation were on time, super efficient and gave clear guidance on usage of the games and when I called to say we’d finished early – returned quickly and dismantled with the same efficiency.

Natwest

Just to say the event went brilliantly on Saturday. Had some really good feedback from people and everyone had a great time ???? Thanks so much for all your help!

Quorum

Our guests were delighted with the day of Highland Games, the team of maximilion was fantastic. I will recommend them 100%.

Horizons – TPG Scotland

We thought the event was organised and ran extremely well. All of our staff had a fantastic time, great fun! Would recommend Maximillion.

Meraki Talent

Excited yet?

Ready to create your event or just want to find out more? Talk to our team of event creators today!

Hybrid Conference FAOs

What is a hybrid conference?

A hybrid conference is a type of event that combines in-person and virtual components. Participants can choose to attend either in person at a physical location or remotely via a virtual platform.

How does a hybrid conference work?

A hybrid conference typically involves:

  • In-person sessions: Attendees gather at a physical venue for workshops, keynote speeches, or networking events.
  • Virtual components: Remote participants can join the conference through a virtual platform, allowing them to watch live streams, participate in online discussions, and network with other attendees.
  • Interactive elements: Hybrid conferences often incorporate interactive features like live Q&A sessions, polls, and breakout rooms to engage both in-person and virtual attendees.

To make a hybrid conference successful, you’ll need to incorporate AV elements. Check out our Conference Production page for more informaton on conference AV, or talk to our team today to discuss options!

How do you host a hybrid conference?

Hosting a hybrid conference requires careful planning and execution. Here are some key steps:

  • Choose a suitable venue: Select a physical location that can accommodate both in-person attendees and the necessary technology for virtual participation.
  • Select a virtual platform: Choose a reliable platform that offers features like live streaming, video conferencing, and chat functionality.
  • Develop a hybrid agenda: Create a schedule that balances in-person and virtual events, ensuring a seamless experience for all participants.
  • Promote the conference: Reach out to potential attendees through various channels, including social media, email marketing, and industry publications.
  • Provide technical support: Ensure that there is adequate technical support available for both in-person and virtual
  • participants.Evaluate the conference: Gather feedback from attendees to improve future hybrid events.

That’s quite a bit to manage, isn’t it? If you need help pulling your hybrid conference together, get in touch with our team of event creators today!

Inspo lab

We’re only happy when you’re delighted with your event.

We’re always ready to shred the script, mix things up and bounce right out of the box. Tell us a little bit more about your requirements, and our event creators will come up with a host of options and ideas to inspire you.

Ready to create your event or just want to find out more? Either way, we’re waiting to hear from you.

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