Conference organisers

Are you looking to put on a conference that will impress every delegate? Maximilion’s conference production services help you put on a professional conference with every detail taken care of.

Every conference involves a lot of moving parts. And we mean a lot. For starters, there’s the venue, the catering and the audiovisuals and production. Then there’s the management of your delegates, including their transport and transfers, plus the entertainment and external speakers. On top of that, an all-important aspect is careful management of the event once it’s underway.

technical considerations

There are plenty of technical considerations too, including registration systems and event websites, plus all the content creation, design and printing that any conference entails. And of course, your budget needs to be carefully managed every step of the way.

This might sound daunting. But we can take care of all these aspects, each of which has its own particular challenges. We know what’s required, and we’ve got ample experience of ensuring that everything runs smoothly on the day. And of course, we apply the same attention to detail to what comes before and after too. Here’s an example of how we transformed an ambitious client vision into a state-of-the-art event.

other conferences

At Maximillion we handle more than just live conferences.

From virtual conferences to conference production, we can help it all happen.

Client Kudos

Sarah and her team at Maximillion are professional in every way. The quality of events we have run over the last 3 years has been of the highest quality across a mixture of online and larger face-to-face events. You not only get a ‘can do’ attitude but also adaptability as circumstances change and ideas that improve what you are offering your delegates.

BSGAR

Like many other professional service providers, we are often metaphorically ‘spinning plates’ and ‘juggling’ competing priorities, so it was great for our team to try these challenges in real life. We discovered hidden talents and it reinforced that working as a team and providing a supportive learning environment are key to delivering an excellent result. Thank you to Maximillion for your support and encouragement during this fun event, as well as for your professionalism in pulling together a slick activity for 220 people.

University of Edinburgh

Lee Hamill, Director of Finance

Maximillion ran the Urban Adventure for our teams with the activity run in Edinburgh city centre and the feedback has been nothing but positive. The activity brought teams together from different offices and different business areas and was a great way for everyone to get to know each other in a fun and informal activity.

Nucleus Financial

Everyone had a really good time and loved all the different levels and variety that Level-Up brought. Maximillion always provide an excellent event and guide you through the organising process with clarity, confidence and advice.

Davidson Chalmers Stewart

Ross and the team at Maximillion were an absolute pleasure to work with and played a HUGE part in the success of the Phoenix Leadership UnConference 2023! From the very beginning Maximillion embraced the relaxed feel of this year’s conference and helped bring our vision to life! From a bespoke centre stage to Lego figurines, beanbag seating to branded sticky notes – everything was planned and executed to the highest of standards and myself and the wider team could not be happier! Maximillion have delivered many events for Phoenix Group, they are an extended part of the team and we honestly couldn’t deliver the events like we do without them!

Phoenix Group

The Lego Serious play event was a great hit with all of our Scotframe participants. Such a great way to get everyone involved and really work as a team.

Scotframe

Mike and his team did a fantastic job on the run up to and on event day. With the quick turnaround of plans, there was clear communication before, during and after the event. Thank you to Mike and the Maximillion team!

People’s Postcode Lottery

Overall Maximillion were fantastic to work with, they were really flexible and happy to work within our event timings and budget. I had several planning calls with them in advance so felt safe in their hands.

R3

Sarah and her team have proved invaluable to the organisation of our flagship event held in London. We partner with leading physicians from across the world to bring the latest thinking in cardiology to the participants, who come from many countries. This requires a team that operates to a high standard and can offer an experience that all involved remember. A foundation of this is the attention to detail, and a drive to get it right – mostly hidden from all when working well, but very obvious if not done. I have no hesitation to recommend Sarah and her team if you have an event you wish to deliver a the highest standards. The Optima team sends all our thanks to them.

Optima

Maximillion was great! They were responsive and accommodating and we would definitely use them again.

Maritz.com

What is a conference energiser?

A conference energiser is an activity or game designed to boost energy, engagement, and participation among attendees. They can range from short icebreakers to interactive group exercises. At Maximillion we have a whole host of great energisers for your to kick of your live conference.

To start building your conference, you can either use our Inspo Lab or get in touch directly with our team.

How do I make a conference engaging?

To make a conference engaging, focus a few things.

Firstly, make sure what you’re talking about is relevant to your audience.

Secondly, choose knowledgeable speakers. But nothing kills attention like a dull speaker, so find someone engaging!

On top of that, you should facilitate networking for your attendees – these event are often more about who you meet rather than what you learn!

Finally, include interactive sessions by incorporating fun activities, discussions, and Q&As.

The setting can also play a huge part in engagement so find a venue that complements your conference theme and gives attendees something to talk about.

Need help with pulling any of that together? Talk to our team today to find out more about our live conference services!

What venues are best for conferences?

The frustrating answer to this one is – it depends!

A few questions to ask yourself before looking for a venue are:

How many attendees are you having?
Where do you want your conference to happen?
What facilities do you need (e.g., Wi-Fi, AV equipment)?
What’s the tone and style of your conference?

How do I find a host for my conference?

A great host can make or break the atmosphere of your conference. But finding the right one can be a bit difficult. You want to find someone with experience in hosting events, whose personality aligns with the tone of your conference and ideally comes with good recommendations.

Fortunately for you, we have a list of incredible hosts that we can reach out to on your behalf! Get in touch today to discuss your options.

Do Maximillion run hybrid conferences?

Yes! We know as well as anyone that it’s not always easy to get everyone in one place. Offering a digital attendance to your live conference can help extend attendance to a global network! Check out our Hybrid Conferences page for more information.

Inspo lab

We’re only happy when you’re delighted with your event.

We’re always ready to shred the script, mix things up and bounce right out of the box. Tell us a little bit more about your requirements, and our event creators will come up with a host of options and ideas to inspire you.

Ready to create your event or just want to find out more? Either way, we’re waiting to hear from you.

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