Project Overview

Find out how we helped a collective of medical bodies not only put on a first of it’s kind conference, but surpass attendance targets, all while staying to budget.

The Manchester Foundation Trust, University of Manchester and The Christie Foundation Trust were planning the first Symposium on HPB and Pancreatic Malignancy in the Elderly

Read on to find out how we helped them with the event management and hosting of a 1.5 day educational event intended to enhance the debate, promote research and guide on new standards of care for older patients with HPB malignancies.

The Challenge

This was the first time that a symposium on this topic had been hosted so there were nerves around getting sponsor and delegate engagement in an already busy medical calendar.

The Organising Committee were hoping to attract 140 delegates, ranging from Consultants and Trainees to Medical Allies from UK & Europe.

Our Solution

Maximillion provided a range of services to the Organising Committee to help them create an engaging event for their delegates.

Our suite of services were designed to ensure the successful execution of their inaugural educational medical conference focused on the new standards of care for older patients with HPB malignancies.

Despite initial concerns of interest, we helped the Organising Committee surpass their target number of delegates and ran the meeting within budget, much to the delight of lead organiser Nicola de Liguori Carino.

Venue Management

We played a pivotal role in securing a suitable venue that met the specific requirements of the conference, ensuring adequate space, amenities, and accessibility for all attendees.

Our team also managed the entire venue contracting process, including negotiating favorable terms and overseeing logistics to ensure a smooth event experience.

Registration Site

Maximillion developed a user-friendly online registration platform that accommodated various registration options, including different levels of attendance and pricing.

We also handled all pre and post-conference communications, ensuring timely updates and information dissemination to delegates. On top of that, we implemented a system for issuing CPD certificates electronically, streamlining the process for attendees.

Sponsor Coordination

Our team actively engaged with potential sponsors, developing clear benefits criteria and negotiating contracts to secure their participation.

We managed the entire process, including overseeing exhibitor stands, inclusion in printed literature, and facilitating industry-sponsored sessions. We also handled the financial management of sponsor payments and invoicing.

Travel & Logistics

We coordinated all travel and accommodation arrangements for the conference faculty, ensuring their comfortable and timely arrival.

This included booking flights, hotels, and transportation, as well as managing any necessary visa applications.

Audiovisual Requirements

Maximillion managed the full conference production requirements of the conference.

We provided comprehensive equipment and technical support for both the main meeting room and exhibition areas. This ensured a high-quality audiovisual experience for all attendees.

Financial Management

Our team meticulously managed the financial aspects of the conference.

We covered everything from tracking delegate payments to reconciling sponsor invoices and overseeing the overall financial health of the event. This ensured transparency and accountability in all financial matters.

Client Kudos

Our guests were delighted with the day of Highland Games, the team of maximilion was fantastic. I will recommend them 100%.

Horizons – TPG Scotland

Thank you to Mike, Ross and Sandy from Maximillion for the team building in the afternoon, murder mystery that evening, Belbin Team Roles next morning, a fantastic team building session in the afternoon and, finally, a great barbecue that evening provided by Norton House. Although some of us were a bit slow of the mark the second day, the same positive attitude and enthusiasm from day one prevailed and I think we all got something out of it. It was clear to me that everyone was communicating and working together better by the end of the afternoon.

Abbot Risk Consulting

John Abbot, MD

We thought the event was organised and ran extremely well. All of our staff had a fantastic time, great fun! Would recommend Maximillion.

Meraki Talent

Very well organised in the lead up and on the day of the event. Clear communication throughout! The team delivered a fantastic Highland Games event on the day that everyone enjoyed. Thanks to Mike, Rhys and the team!

TotalEnergies

Everyone had a really good time and loved all the different levels and variety that Level-Up brought. Maximillion always provide an excellent event and guide you through the organising process with clarity, confidence and advice.

Davidson Chalmers Stewart

Sarah and her team have proved invaluable to the organisation of our flagship event held in London. We partner with leading physicians from across the world to bring the latest thinking in cardiology to the participants, who come from many countries. This requires a team that operates to a high standard and can offer an experience that all involved remember. A foundation of this is the attention to detail, and a drive to get it right – mostly hidden from all when working well, but very obvious if not done. I have no hesitation to recommend Sarah and her team if you have an event you wish to deliver a the highest standards. The Optima team sends all our thanks to them.

Optima

We held events running over two days. The Maximillion Gameshow which was fun and engaged all who attended the first evening event. During our away day we had Team Tops Trumps in the morning, again this was inclusive for all who were in attendance. Lastly during the afternoon of our away day we took part in Level-up which I have to say was great fun for all involved.

Resolis

Fantastic day and really enabled people to get to know each other and have a laugh at the same time. Exactly the aim!

University of Edinburgh

I just wanted to say thank you so much to you and your team for organising a truly memorable Christmas party for the JAA clan. We had a fabulous time and the activities and events you suggested really hit the spot in terms of being accessible, entertaining and fun. I would highly recommend you all for any corporate event in Scotland!

JAA

With restrictions in place that curtailed our previous plans for the company’s 50th anniversary we were delighted to find a great alternative and a team well-equipped to deliver an event for such a significant milestone. The Maximillion team worked closely with us, making suggestions and sharing ideas to help make our virtual away day celebrations a real occasion. The feedback from the events was really positive and it was great to have a chance to get together in such a fun environment when all the teams have been working so hard over the past months.

Risk Refrigeration

Nadia Rae, Group HR Director

Inspo lab

We’re only happy when you’re delighted with your event.

We’re always ready to shred the script, mix things up and bounce right out of the box. Tell us a little bit more about your requirements, and our event creators will come up with a host of options and ideas to inspire you.

Ready to create your event or just want to find out more? Either way, we’re waiting to hear from you.

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